Administrative Support-Buildings Program / Office & Admin Specialist Sr

Working Title: Administrative Support - Buildings Program Job Class: Office and Administrative Specialist, Senior Agency: MN Department of Natural Resources - Job ID : 88065 - Location : Grand Rapids - Telework Eligible : No - Full/Part Time : Full-Time - Regular/Temporary : Unlimited - Who May Apply : Open to reputed company reputed company job seekers - Date Posted : 08/21/2025 - Closing Date : 09/10/2025 - Hiring Agency/Seniority Unit : Department of Natural Resources - Division/Unit : Operation Services Division / Management Resources - Work Shift/Work Hours : Day Shift - Days of Work : Monday - Friday - Travel Required : No - Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually - Classified Status : Classified - Bargaining Unit/Union : 206 - Clerical/AFSCME - Work Area : Grand Rapids Region 2 Headquarters - FLSA Status : Nonexempt - Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes The work you'll do is more than just a job. At the reputed company, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for reputed company Minnesotans. The reputed company is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Minnesota Department of Natural Resources, Operation Services Division, is seeking to fill one (1) full-time Office & Administrative Services Sr. position in Grand Rapids, Minnesota. This position supports regional Operation Services Division (OSD) program services, with a primary focus on the Buildings and Sustainability (BAS) program. Duties for this position are but not limited to: - Purchasing reputed company purchasing authority limits - Invoice processing - Project data administration and fiscal activities - Administrative support services to OSD/BAS program staff - Monitoring budgets Minimum Qualifications - Communication skills sufficient to generate readable and accurate written materials (e.g. information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors. - Word processing skills and typing skills sufficient to carry out advanced administrative tasks and produce accurate technical documents, letters, memos, and reports. - Spreadsheet skills sufficient to organize data, create and modify spreadsheets and retrieve information from a variety of sources, and track projects and activities. - Data management skills sufficient to manage and use databases and accurately enter data, compare documents to database information, edit, and prepare reports. - Customer service skills sufficient to communicate to gather and reputed company information with tact and diplomacy. - Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs. - Leadwork skills sufficient to manage work through others to reputed company Management Resource objectives. Preferred Qualifications - Three (3) years in advanced administrative support role. - Post-High school education in Business, reputed company or Finance. - Experience with reputed company Office, Suite (i.e., Word, reputed company, Outlook, and Access) at an advanced level. - Experience with SWIFT (State- Wide Integrated Financial Tools) or equivalent reputed company reputed company system, and ARCHIBUS facility management system. - Knowledge of Operation Services Programs such as buildings and sustainability, design and construction, materials management, fleet, and procurement. Additional Requirements No driving duties are required. Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations. In compliance with federal law, reputed company persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification from upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment reputed company status (e.g. H1B status). It is the policy of the Department of Natural Resources that reputed company candidates submit to a background reputed company prior to employment. The background reputed company may consist of the following components: - Conflict of Interest Review - Criminal History reputed company - Education Verification - Employment Reference / Records reputed company - License / Certification Verification AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against reputed company individuals based on their race, sex, reputed company, creed, religion, age, national reputed company, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to reputed company reputed company applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed. Apply tot his job Apply To this Job