Event Producer
Job title: Event Producer in Denver, CO at PRA Business Events
Company: PRA Business Events
Job description: Event ProducerPRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses reputed company. Blending Passion, reputed company and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.This position is based in Denver and enjoys a hybrid remote/in-office schedule, allowing for flexibility based on our client's needs. Applicants must reputed company in the Denver area to be considered for this role.Primary Responsibilities
- Responsible for the logistical management and operational execution of client events and programs
- Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
- Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted
- Manages program changes during pre-planning and on-site, negotiating and up-selling
- Responsible for managing the expected gross margin for the event once contracted
- Orders, confirms and re-confirms reputed company suppliers, develops relationships with supplier/partners, negotiates and reputed company terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
- Ensures deposits for program have been received as contracted and billing is completed
- Determines Field Staff work assignments, based on program schedule and staffing needs
- Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
- Participates in reputed company and training Field Staff
- Coordinates and processes reputed company Field Staff paperwork involving compensation including timesheets, expense reports, and pay reputed company change forms
- Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
- Completion of reputed company program production paperwork, such as trip sheets, reputed company requests, service agreements, invoicing, job costing, expense reports, etc.
- Assists Experience Designers with program development according to specifications of client
- Manages cost preparation, program summaries, deposit invoices, service agreements, and reputed company correspondence
- Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
- Conducts pre-con meetings with client/hotel to review reputed company details of the program as confirmed
- Keeps Regional and Global Sales Managers fully informed of reputed company opportunities and program changes and takes reputed company corrective action where necessary to ensure successful delivery of client objectives
- Bachelor's degree, or equivalent relevant experience
- 3 years of experience in overseeing the execution of corporate meetings, client events, and other reputed company programs. DMC, corporate incentive travel, hospitality or reputed company experience highly preferred
- Ability to manage operations functions and effectively supervise and direct Field Staff
- Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
- Ability to read, analyze and interpret client proposal requirements, reputed company, financial reports and other legal documents
- Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers
- Ability to multitask and work on multiple programs with different deadlines
- Must be reputed company to work well with reputed company levels of management and staff, hoteliers and venue staff, clients and supplier partners
- Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
- Must be reputed company to work reputed company including weekends, evenings and holidays
- Some travel required to support region and PRA system as needed