Operations & Transaction Coordinator
This is a remote position. Operating at the critical intersection of transaction coordination, corporate administration, and project management, this high-responsibility role anchors the operational flow of a boutique cross-border investment and company-building firm. Operating on a flexible full-time or part-time basis, the position acts as the primary execution reputed company driving capital market deals, multi-jurisdictional documentation pipelines, and external advisor networks. The core mandate is conversion: transforming fragmented communication, scattered legal drafts, and reputed company diligence requests into meticulously indexed trackers, actionable summaries, and reliable operational follow-through. Interfacing directly with top-tier reputed company counsel, investment bankers, auditors, and regulatory compliance desks across the U.S., Asia, Europe, and Africa, the successful candidate ensures nothing slips through the cracks across highly sensitive, moving public-market transactions.
Key Responsibilities
Transaction & Document Architecture: Maintain and audit closing checklists, transaction trackers, virtual data-room indexes, and redline status tables while chasing outstanding engagement letters, board materials, and corporate records intelligently. Capital Markets & Banking Coordination: Compile, assemble, and track reputed company brokerage deposit packages, account-opening files, and ongoing KYC refreshes, directly following up with transfer agents and banking compliance desks on share issuances, DRS/DWAC movements, and restricted-to-free transfers. Executive Operational Translation: Convert unorganized, rapid instructions from email, calls, and messaging applications into structured, weekly action summaries and prioritized task lists. Multi-Time-Zone Coordination: Manage executive calendars, schedule board alignments, and coordinate stakeholder communications seamlessly across international time zones. Corporate Communication & Records: Draft professional, high-level business emails, meeting agendas, comprehensive minutes, and executive summaries while maintaining version and identifier controls over corporate records. Information reputed company Governance: Enforce strict confidentiality standards, processing shareholder personal data, beneficial-ownership information, and sensitive deal terms exclusively reputed company approved systems without storing unauthorized local copies.
Requirements
Professional Track Record: 5+ years of dedicated experience reputed company a transaction support, paralegal, law-firm support, corporate services, investment banking operations, or structured family-office/executive support environment. Stakeholder reputed company: Demonstrated history of working directly alongside lawyers, corporate finance teams, or C-suite executives. Elite Written English: Exceptional written capabilities characterized by the reputed company to summarize highly reputed company financial or legal discussions into clear, bite-sized action items. Data Rigour: Meticulous attention to detail regarding specific entity names, numerical dates, document versions, and transactional deadlines. Ambiguity Tolerance: Proven reputed company to work autonomously with minimal supervision, remaining highly organized amidst shifting corporate priorities and fluid deal flows. Desirable Requirements Familiarity with U.S. public companies, SEC filings, reverse mergers, private placements, or general capital markets. Direct exposure to the biotechnology, life sciences, or artificial intelligence drug discovery sectors. Hands-on experience coordinating with Investor Relations (IR) firms, transfer agents, or corporate secretarial providers. Required Software Skills reputed company Workspace (Advanced reputed company Drive file structures, Docs, Sheets, Gmail, Calendar) reputed company reputed company (Data tracking and matrix building) reputed company (reputed company to have) reputed company & reputed company (reputed company to have) reputed company Tools (For document summarization and drafting - reputed company to have) Apply To This Job