Hiring Coordinator

Hajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. They are seeking a Hiring Coordinator to support the Hiring team by assisting with various administrative tasks throughout the hiring process, ensuring a professional customer-focused approach while safeguarding confidential information.

Responsibilities

• Support the Hiring team by assisting with various administrative tasks throughout the hiring process including job postings, pre-employment screenings, and onboarding compliance
• Handle communication, maintain data accuracy, and ensure a professional customer-focused approach while safeguarding confidential information
• Assist Hiring Specialists with administrative support tasks associated with the hiring process, including but not limited to:
• Posting jobs
• Daily job sponsorship requests
• Requisitioning candidates
• Sending rejection letters
• Closing completed jobs
• Assist with pre-employment screening requests (Assessments, Criminal Background, MVR, Drug Testing, etc.) and help to monitor for completion
• Assist with monitoring the completion of onboarding tasks, including I-9 completion, and sending reminders in a timely manner to help ensure legal compliance
• Distribute hiring surveys after each hire and process the results for action items
• Help prepare data needed for monthly statistical reporting
• Oversee the maintenance of HireRight authorities adding/terminating users as needed
• Monitor and process incoming emails and physical mail, ensuring timely and accurate responses to all inquiries
• Assist with other administrative tasks within our National Support Center and People Operations team
• Quickly and accurately provide service in a professional, sensitive, customer-focused manner in accordance with company policies and procedures
• Ensure confidentiality and security of sensitive information
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required

Skills

• 1 or more years of experience in customer service or administrative work, preferably in a human resources support center environment
• Experience working with technical/enterprise applications
• Be an intermediate user of Microsoft Office products
• Demonstrate excellent oral and written communication skills and the ability to convey answers, issues, and status changes in a clear, concise, and effective manner
• Possess excellent interpersonal skills and the ability to work effectively across all levels of the business
• Have a strong attention to detail and the ability to meet deadlines
• Deal with interpersonal conflict and set-back in a mature, problem-solving, solutions-oriented manner
• Possess a knowledge and understanding of common recruiting, hiring, and onboarding practices
• Have excellent organizational skills and be able to prioritize work projects and multi-task
• Be able to read, write, speak, and understand English
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals

Benefits

• Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis.
• Medical, dental, vision, and prescription coverage
• Accident, Hospital Indemnity, and critical care coverage
• Life insurance and Long Term Disability
• Pre-tax accounts for healthcare, dependent care, and commuter benefits
• Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
• Paid pregnancy and parental leave
• Paid day of community service
• 401(k)
• Retirement cash account with company contributions
• Targeted training programs focused on your personal and professional growth
• Company wellness program
• Employee discounts
• College tuition benefits

Company Overview