Administrative Assistant at Atra: Center for Rabbinic Innovation

Atra: Center for Rabbinic Innovation is a dynamic team focused on strengthening rabbinic leadership and supporting a thriving Jewish future. The Administrative Assistant will provide essential administrative, logistical, and coordination support to the Executive Office, ensuring smooth day-to-day operations and enhancing organizational efficiency.

Responsibilities

• Coordinate complex scheduling and calendar management for the Executive Director, including donor meetings, partner meetings, board and committee meetings, speaking engagements, and internal organizational meetings
• Coordinate travel arrangements, itineraries, and logistics for the Executive Director
• Help manage Executive Office communications and correspondence, including organizing emails, drafting communications, and supporting timely follow-up
• Draft, proofread, and coordinate routine communications on behalf of the Executive Office, ensuring professionalism, accuracy, discretion, and timely follow-through
• Maintain organized systems for Executive Office materials, scheduling, records, and information management
• Collaborate with the Chief of Staff to support smooth day-to-day operations and administrative workflows
• Coordinate logistics and scheduling for donor meetings, stewardship activities, and external relationship-building opportunities
• Assist with preparation of donor briefs, meeting materials, packets, agendas, and follow-up materials
• Support the Development team with administrative tracking, record maintenance, and fundraising-related materials
• Provide administrative support for board and committee meetings, including scheduling, preparation of materials, and follow-up coordination
• Support communications with board members and other external stakeholders as needed
• Monitor and manage Atra's general organizational inbox, responding to routine inquiries, routing requests to the appropriate team members, and ensuring timely follow-through
• Process invoices, reimbursements, and other administrative transactions, maintaining accurate records and documentation
• Coordinate office operations, including supply ordering, vendor relationships, and communication with building management
• Support the planning and coordination of staff events and organizational gatherings, including team lunches, holiday celebrations, retreats, and other meetings
• Help maintain a welcoming, organized, and well-functioning office environment
• Maintain shared organizational records, files, and administrative resources to ensure information is organized and accessible
• Provide administrative support for a variety of organizational needs and special projects as they arise
• Serve as an administrative liaison between the Executive Office and teams across the organization
• Support coordination of shared timelines, requests, and administrative needs across departments
• Assist with preparation of materials and logistics for programs, convenings, internal meetings, and organizational initiatives
• Help ensure information, materials, and requests are routed to the appropriate people and followed through in a timely manner

Skills

• 1+ years of relevant experience
• Technologically savvy. Experience with Google Workspace, Slack, Asana, Outlook, or Ramp is a plus
• Comfortable and discreet handling confidential information
• Strong writing and editing skills
• Ability to prioritize and manage multiple tasks with competing deadlines
• Interest in contributing to a growing, mission-driven Jewish nonprofit and enthusiasm for learning how different parts of the organization work together

Benefits

• Access to health, dental, and vision insurance through Hillel International
• Extensive commuter, dependent care, and medical HSA/FSA options
• Unlimited vacation days and a flexible hybrid NYC work setup
• Professional development opportunities, including courses and coaching
• A supportive, mission-aligned environment where your work helps shape what’s next

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