Litigation Assistant

Keller Postman LLC is a law firm that represents a diverse range of clients in complex litigation matters. They are seeking a Litigation Assistant to provide high-quality administrative support to attorneys and paralegals in a fast-paced environment, ensuring tasks are executed with a high level of attention to detail.

Responsibilities

• Use software to transcribe, revise, and finalize a wide variety of legal documents accurately. This includes dockets, binders, tabs, exhibits, and tables of contents
• Prepare and file time-sensitive documents with various state and federal trial and appellate courts, including through the federal ECF system
• Provide guidance on the categorization and organization of firm and client files, including the formulation and implementation of standard naming conventions and practice-specific checklists
• Perform a variety of file maintenance tasks for paper and electronic files in compliance with the firm’s policies. This includes creating files, documenting filing instructions, and retrieving files when necessary
• Assist attorneys and paralegals with non-billable fact gathering, research, data review, and data entry
• Provide general administrative support to attorneys such as maintaining contacts and tracking requirements and activity related to CLE and bar memberships
• Serve as the primary contact for vendors and managing the vendor/platform list
• Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required
• Work collaboratively with a team on various overflow projects such as preparing for filings, hearings/trials, and depositions
• Assist, prepare, and manage various printing requests for client matter projects
• Coordinate with other areas/departments within the firm to develop efficient procedures/communications to streamline processes
• Other duties as assigned

Skills

• Excellent organizational skills and attention to detail
• Ability to function well in a fast-paced, demanding environment
• Excellent verbal, written, and interpersonal communication skills
• Excellent time-management skills with a proven ability to meet deadlines and adapt to changing priorities
• Ability to maintain confidentiality and exercise discretion and good judgment
• Ability to multi-task and work independently or as part of a team
• Proficiency in Microsoft Office, specifically Word, Outlook, PowerPoint, and Excel
• 1-5 years related experience required
• At least associate degree required
• Must be able to read, write, and speak fluent English
• Experience using the federal courts' ECF system
• Bachelor's degree

Benefits

• Eligible for a year-end discretionary bonus
• Benefits
• Hybrid schedule of four days per week in the office and one day per week remote

Company Overview