[Remote] Project Coordinator

Note: The job is a remote job and is open to candidates in USA. Spectrum Science is dedicated to connecting humankind to its best health through innovation and collaboration. They are seeking a Project Coordinator to manage client and project expectations, develop project schedules, and support client relationships within the Clinical Trial Experience Project Delivery team.

Responsibilities

• Support project team with creating estimates and schedules/timelines under supervision. Monitor and adjust as necessary, communicating with stakeholders as changes or risks occur
• Apply established workflows and best practices across digital and traditional disciplines to achieve project goals on time
• With supervision and through proficiency of job skills/requirements, ensure client expectations are met during delivery
• Execute details of individual projects with supervision across functional teams, spanning creative, digital, media, technology, etc
• Support project team with supervision, in coordinating with external vendors through the project lifecycle, including web, translation and print production processes
• Support project team with follow ups, recording, and tracking delivery of tasks
• Develop skills in Work Management System (WMS)/project management software to accomplish project tasks. Support project team with the setup and maintenance of project data and assets in WMS
• Learn and support project team with digital executions (website, display, search, social, promotional, emails, etc.) with direct supervision
• Monitor and report on progress of the project while managing client expectations. Begin to gain awareness of project-related risks with direction and coaching from Delivery leadership
• Learn data reporting tools with goal to monitor and report on project profitability, variances, and identify budgetary risks with direction and coaching from Delivery Leadership
• Assist with process oversights such as quality control, file naming/saving, and proofreading QC
• Assist with updates to internal tools, processes, and documentation
• Strong interpersonal skills and developing proficiency in written and verbal communication to both internal and external stakeholders
• Based on client and internal project demands, additional duties may be assigned
• Work flexible hours as needed to accommodate global clients

Skills

• Bachelor's Degree preferred
• Working knowledge and/or willingness to learn and understand Project Management fundamentals; 1-2 years experience or other relevant exposure like an internship will also be considered in Project Management/Client service-oriented roles managing projects in marketing, communications, advertising or related fields
• Healthcare, life science, pharmaceutical, or similar regulated experience a plus; i.e. research, clinical trials, commercial, or operations
• Strong attention to detail
• Excellent communication skills
• Highly collaborative and solution-oriented

Benefits

• All positions are remote friendly. At Spectrum, you choose where you work. We are a hybrid work environment with options to work in one of our three offices (D.C., New York, and Chicago), remotely from anywhere in the United States, or a combination.
• No matter where you work, you’ll benefit from the monthly cell phone reimbursement.
• Flexible time off. Take the time you need in addition to company holidays, voting time, jury duty and bereavement. We also offer a Sabbatical Program after 7 years of service.
• 13 weeks paid Parental Leave, inclusive of adoption and foster care placement.
• Continuous learning and development through Greatest Potential Self (proprietary talent program), tuition reimbursement programs, and in-house 1:1 coaching with access to talent and productivity-based assessments.
• Bring your friends to work at Spectrum and earn a generous referral bonus.
• Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues, etc.
• Thorough onboarding including accessible conversations with leadership.
• 401k with company match and 1:1 Financial Coaching and Education.
• Wellness benefits including medical, dental, vision, as well as science-backed meditation and mindfulness tools through Headspace.

Company Overview