Finance Assistant, Accounts Payable

The Canadian Cancer Society is dedicated to improving cancer care in Canada. They are seeking a Finance Assistant for Accounts Payable to support AP processes, ensure timely payment processing, and maintain compliance with expense policies.

Responsibilities

• Review, verify and process weekly invoices, employee expense claims, rents and other payment requests in accordance with CCS policies and procedures
• Act as primary contact to work with CCS internal stakeholders to ensure timely completion of all pre-authorized payments (PAP) month-end tasks including verifying all supporting documents are accurate, approved, reconcile to bank statements, and accounted for in NetSuite
• Process weekly payables through integration/importing process from various departments such as Transportation, Grants and Research
• Review and resolve all issues and exceptions from the Palette Invoice Log and NetSuite Exceptions Role to ensure invoices flow correctly
• Support the ongoing administration and transaction issues of the company-wide expense report software Palette and ensure escalation to the appropriate Finance team for timely resolution
• Ensure timely resolution of staff inquiries to the Accounts Payable email inbox
• Support corporate credit card processes such as transactions importing, tracking, maintenance of US Bank platform, new card and limit requests, and supporting staff users to resolve issues
• Work with staff to troubleshoot and resolve all issues for the above
• Support the AP team as a secondary backup for all these processes as assigned
• Support in other tasks and projects as assigned
• Contribute to process improvement initiatives and new system implementations as assigned
• Work with Senior Manager to document any new AP processes including any changes
• Support year-end audit for AP requests and coordinate with AP team
• Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality
• Other duties as assigned

Skills

• At least 1 year of experience in similar or related field
• Undergraduate degree or post-secondary diploma in accounting or business
• Excellent customer service and communication skills (verbal and written) required
• Proficient in Excel and accounting systems (complex systems e.g. NetSuite preferred)
• Positive, solutions-focused with a ‘can do' attitude, and ability to work both, by yourself and as part of a team
• Excellent attention to detail and strong organizational skills, with an ability to prioritize and multitask to meet time sensitive deadlines
• Possess a strong knowledge of accounting principles
• High awareness of and adherence to cyber security and related protocols
• Comfortable working in both an office and remote environments
• Bilingualism (French/English) is highly preferred, with French being an asset due to the organization's nationwide operations and the need for effective communication across various regions

Benefits

• Paid parental leave
• Family sick time
• Health insurance
• A fulfilling work environment where your efforts make a meaningful impact daily
• Hybrid Work Model

Company Overview