Operations Property & Lease Compliance Coordinator, NA

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. The Operations Property & Lease Compliance Coordinator, NA supports the tracking, organization, and follow-up of lease and property compliance obligations across Vantage’s North America portfolio, ensuring that information is captured accurately and deadlines are met.

Responsibilities

• Review leases, amendments, permits, licenses, development agreements, and related documents to identify key dates, obligations, and deliverables
• Maintain accurate tracking systems for lease expirations, renewals, options, permits, licenses, insurance requirements, compliance deadlines, and development milestones
• Update obligation status, ownership, due dates, supporting documentation, and records across approved systems
• Monitor critical dates, maintain reminder/tickler systems, and escalate missing, conflicting, overdue, or unclear information
• Review and categorize incoming requests, documents, and communications related to lease and property obligations
• Route items to appropriate stakeholders, ensure required information is complete, and maintain organized intake records
• Coordinate follow-up with internal teams and external partners regarding open actions, deadlines, compliance requirements, and documentation
• Track responses, document follow-up activities, support meetings, and escalate issues requiring management, legal, or leadership review
• Track business licenses, permits, renewals, development agreement obligations, and related compliance requirements
• Maintain records of responsible parties, submission and approval dates, renewal schedules, and completion status
• Support audit readiness, compliance reviews, and documentation management by ensuring records are complete, organized, and current
• Prepare status reports, action logs, overdue item reports, dashboards, and deadline tracking summaries
• Maintain templates, trackers, procedures, and standard work documentation
• Support data quality initiatives, documentation governance, and process improvement efforts

Skills

• Associate or Bachelor's degree in Business Administration, Real Estate, Legal Studies, Operations Management, Facilities Management, Finance, or a related field preferred
• Equivalent education and relevant experience may be considered
• 1–3 years of experience in lease administration, property coordination, compliance tracking, legal administration, document control, operations support, or related fields
• Strong attention to detail, organization, and data accuracy
• Ability to manage multiple deadlines, documents, and follow-up activities
• Proficiency with Microsoft Office (Excel, Outlook, Word, Teams, SharePoint); experience with Smartsheet, Power BI, ServiceNow, lease or contract management systems is a plus
• Strong communication, documentation, and stakeholder coordination skills
• Ability to identify issues, follow established processes, maintain confidentiality, and escalate risks appropriately
• Comfortable working in a fast-paced, evolving environment
• Relevant certifications or coursework in real estate administration, paralegal studies, compliance, project coordination, records management, or property management are a plus
• Experience managing trackers, spreadsheets, compliance records, and document repositories preferred
• Exposure to leases, contracts, permits, licenses, real estate documents, or development agreements is beneficial
• Experience coordinating across multiple stakeholders and departments preferred

Benefits

• Company benefits including but not limited to medical, dental, and vision coverage
• Life and AD&D
• Short and long-term disability coverage
• Paid time off
• Employee assistance
• Participation in a 401k program that includes company match
• Many other additional voluntary benefits
• An above market total compensation package
• A comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations
• An array of benefits, recognition, training and development

Company Overview