Head of Administration Department
If you are someone who can effectively manage a team, initiate improvements, and ensure high work standards — we encourage you to apply. Poland Job Description:
- Managing the work of the administrative team: supervising, planning, motivating, delegating tasks, and reporting to the management,
- Monitoring, controlling, and implementing changes in administrative processes,
- Ensuring proper information flow and communication within the team and with other departments,
- Independently preparing contract drafts and documents for clients/partners based on established templates and procedures, in cooperation with a legal advisor to ensure compliance with applicable regulations,
- Organizing and overseeing the invoicing process within the administration team, ensuring data consistency and cooperating with the accounting department,
- Supporting office operations (organizing supply orders, invoice processing, correspondence, contact with external vendors),
- Ensuring efficient document flow and maintaining contact with other departments.
Requirements:
- Experience in coordinating the work of a team within the administration or a related department,
- Excellent work organization and ability to prioritize tasks,
- Proficiency in MS Office, especially Excel,
- Strong communication skills and ability to collaborate cross-departmentally,
- Problem-solving skills and a proactive approach to improvements,
- Communicative level of English.
Additional advantages:
- Education in administration, management, or economics,
- Experience working with ERP systems,
- Ability to use AI tools and experience with process automation,
- Knowledge of the IT industry.
We offer
- B2B contract,
- Necessary tools for work,
- Opportunities for development and real influence on administrative processes within the company,
- Cafeteria benefits system allowing you to choose your own perks (e.g., private medical care, sports card, store vouchers),
- Fully remote work,
- Additional day off on your birthday,
- Work in a well-established company that invests in top-tier technologies and services.
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