Senior Proposal and Budget Manager

The Senior Proposal Manager will lead, manage and execute the full life cycle of proposal development activities for Clinical Trial Proposals, budget generation, working hand in hand with Business Development. Manage and develop the process to support an efficient, high quality, and timely Proposal and contracting process. This process may include pricing, developing proposals, preparation of and revision to work orders, change orders, start-up agreements, and other contracts that support the delivery of sponsor studies.

Essential Duties & Responsibilities

• Lead and perform all phases of the proposal process, in partnership with Business Development, to develop compliant, compelling, and winning responses to clinical trial sponsor solicitations (RFPs, etc.)

• Review clinical protocols and Request for Proposal (RFP) materials, liaise with internal teams to determine pricing and proposal strategy, and ensure compelling proposal generation for timely delivery to clients.

• Centralize and standardize Requests for Information (RFI).

• Collaborate with subject matter experts to manage all phases of the proposal process.

• Serve as primary point of contact for all proposal related inquires, including internal stakeholders and external partners.

• Contribute to establishment of payment terms on contracts and change orders with Finance and Legal as needed.

• Edit, proofread, and revise proposal content for clarity, consistency, and accuracy.

• Establish and manage proposal timelines, milestones, and deliverables to ensure internal and external deadlines are consistently met.

• Participate in client calls, meetings, and proposal presentations as required.

• Participate in quality or process improvement initiatives.

• Participate in hand-over and budget review calls in accordance with submission timelines.

• Work with operational leads to obtain third party vendor budgets as necessary; review third party contracts and changes in scope as they arise

• Manage and mentor junior team members, including working to ensure the meeting of KPIs.

• Perform other duties as assigned by management.

Qualifications

• Bachelor’s degree in a business or health related degree, or equivalent combination of education, training and experience; advanced degree a plus.

• Minimum of 8 years of experience with proposals and contract development within life sciences, preferably within a CRO or clinical research environment.

• Financial analysis experience.

• Deep understanding of pricing and a working knowledge of contractual documents.

• High proficiency with Microsoft Office, Word, and high skill level in Excel spreadsheets.

• Effective oral and written communications with internal and external customers and at all levels of the organization.

• Understand the work performed by other CRC functions and how they interact.

• Strong customer relationship management and commercial acumen, and negotiation skills

• Able to thrive in a fast paced, deadline drive environment while managing multiple tasks effectively.

• Sound critical thinking and problem-solving skills.

• Time management and ability to prioritize.

• Fluent in written and spoken English.

• Meticulous attention to details

• Ability to travel