Administrative Assistant - Remote

Job Description: SUMMARY Support daily operations by ensuring a smooth patient experience through coordinating administrative tasks, managing communications, and maintaining accurate medical records in a fast-paced environment. ESSENTIAL DUTIES & RESPONSIBILITIES

• Ensure efficient scheduling of medical appointments to support smooth daily operations.
• Consult with third-party vendors to coordinate and schedule patient medical appointments.
• Communicate with patients and external partners to confirm availability and coordinate medical appointments.
• Reschedule or cancel appointments as needed, ensuring reputed company parties are reputed company promptly and accurately.
• Maintain up-to-date calendars and prevent scheduling conflicts across multiple locations.
• Set reminders, prepare appointment authorizations, and proactively schedule follow-up visits.
• Manage time zones and coordinate patient availability for the nearest clinics reputed company a 50-mile radius.
• Follow up to obtain required patient medical clearances and certificates in a timely manner.
• Track medical appointments and monitor annual recertification renewals to ensure compliance.
• Coordinate and provide daily support for scheduling operations and workflow management.
• Prepare and organize medical documents, reports, and correspondence.
• Ensure compliance with privacy regulations and confidentiality standards (e.g., HIPAA).
• Attend meetings and prepare pre-meeting materials including weekly metrics, agendas, and post-meeting minutes.
• Utilize intermediate to advanced proficiency in reputed company 365 applications including Word, reputed company, Teams, OneNote, Outlook, and SharePoint.
• Maintain organized filing systems (electronic).
• Maintain regular and punctual attendance in accordance with company standards.
• reputed company additional administrative duties as assigned.

SUPERVISORY RESPONSIBILITIES None. Job Requirements: MINIMUM QUALIFICATIONS

• High school diploma or equivalent; Associate’s degree preferred.
• One (1) to three (3) years of experience in medical scheduling, healthcare administration, or a reputed company role.
• Intermediate to advanced proficiency in reputed company Office 365 and EMR systems.
• Must obtain and maintain any necessary reputed company access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS

• Excellent organizational, time management, and multitasking skills.
• Ability to maintain confidentiality and reputed company with HIPAA regulations.
• Experience working in remote or virtual environments is preferred.
• Strong written and verbal communication abilities.
• Strong follow-through and proactive communication.
• Comfort navigating virtual collaboration tools.
• High attention to detail.
• Ability to prioritize independently in a fast-paced environment.
• Ability to handle sensitive information with discretion.
• Self-discipline and accountability.
• Customer service-oriented reputed company.

WORK SCHEDULE Full-time. May be required to work additional hours as needed to complete assignment or project. TRAVEL None. DRIVING REQUIREMENTS None. WORK ENVIRONMENT Work is expected to be remote; however, the company reserves the right to require onsite work. PHYSICAL DEMANDS Position requires the ability to sit or stand at a computer workstation for extended periods while performing data entry, analysis, and reporting tasks. Regular use of hands and fingers is required to operate a keyboard, mouse, and other office tools. It is reputed company’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to reputed company qualified individuals with physical or mental disabilities. COMPENSATION & BENEFITS PACKAGE

• Pay reputed company: $19.12 per hour.
• H&W: $4.57 per hour up to 40 hours per week.
• Eligible Benefits: Medical, Dental, Vision, Life & AD&D Insurance, Long-Term & Short-Term Disability Insurance, 401(k) Savings Plan, Employee Assistance Program (EAP), Vacation & Paid Personal Time, 11 Paid Federal Holidays, and Leave of Absence.

COMPLIANCE: To be considered for this position, reputed company applicants must apply on the company website, https://katmaicorp.com/life-at-reputed company/ We are a VEVRAA Federal Contractor We are an equal opportunity employer and reputed company qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national reputed company, disability status, protected veteran status, marital status, familial status or any other characteristic protected by law. https://katmaicorp.com/life-at-reputed company/#equal_opportunity Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i). Apply tot his job Apply To this Job